Donate Food Form | Aloha Harvest

Food Donor Intake Form

Request a One-Time Pick Up or Recurring Appointment

Our drivers pick up excess food from food donors 7 days a week, 5:30am to 2pm. We establish regular schedules with most food donors and/or do one-time pick ups as needed. If you need a pick up outside of this timeframe, we can discuss and are often able to accommodate. We accept almost all forms of quality excess food: fresh, frozen, prepared, raw, dry, etc.

Would you like to schedule a pick up appointment for a one-time food donation, or do you wish to establish an appointment that occurs on a recurring basis?

Will a business or individual be making this donation?

Example of a one-time pick up: A special event, such as a catered wedding or graduation, that may have lots of leftover meals that were prepared in a certified kitchen.

Example of a recurring pick up: A grocery store that donates all extra produce and bread every Monday, Wednesday and Friday at 8am.

Please Contact Us

Thank you for your interest in becoming a regular donor to Aloha Harvest!

Please email us at [email protected] to start a discussion on how we can partner together to help feed our community.

Have you filled out a recurring food donor application and/or scheduled a food donation appointment within the last year?

Have you donated to Aloha Harvest within the last year?

Existing Food Donor Request

Who are you?

What is your first name?

What is your last name?

What is the email you used to contact Aloha Harvest?

What is the phone number you provided Aloha Harvest?

Business Account Information

What is the Business Name?

What is the phone number for the business?

What is the email for the business?

Business Street

Business City

Business State

Business Zip/Postal Code

Request Description

Please describe your request.

Do you want to change an existing appointment or schedule a new one? Is there a change to the pickup location?

Food Donor Information

Who are you?

First Name

Last Name

Phone Number (no dashes)

Are you the Business Point of Contact?

What is your title within the business?

How did you hear about Aloha Harvest?

Business Point of Contact Information

Please provide the name and contact information for the person who will be the primary Business Point of Contact. The Business Point of Contact is the individual we should contact to update any account information. They are in charge of receiving the donation receipts and coordinating the food donations. Note that we will ask you in a different section to specify a point of contact who will meet our drivers for each pick up appointment.

First Name

Last Name

Business Title

Phone Number (no dashes)

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One-Time Food Donor: Business Information

Please provide the account information for the business making the donation. Note the business address might be different than the address where you want us to pick up the food, only list the business address here.

Business Name

Business Address

Street

City

State

Zip/Postal Code

Mailing Address is the same as Business Address

Mailing Address

Street

City

State

Zip/Postal Code

Additional Business Information

What is your Employer Identification Number (EIN)?

Business Phone Number (no dashes)

This is the general office number for the business. If no general business number exits, please use the number for the primary business contact.

Business Email

This is the general email for the business. If no general business email exists, please use the email for the primary business contact.

Business Type

Business Subtype

I give permission to Aloha Harvest to publicize our partnership (for example: including our organization name on a public list of Aloha Harvest's partners)

Donation Receipt Information

Do you desire a donation receipt?

How often do you want to receive a receipt?

We will provide a monthly summary receipt. If you want it more frequently, please specify every occurrence here.

What name (ex: Business Name, or name of an individual) do you want listed on the receipt?

Receipt Delivery Method

Receipt Email Information

Receipt Email is the same as Business Email

Email Address for Receipt

Receipt Address Information

Receipt Address is the same as Business Address

Address for Receipt

Street

City

State

Zip/Postal Code

Pick Up Appointment Scheduling Information

Pick Up Point of Contact

The Pick Up Point of Contact is the individual who will meet our drivers at your pick up location to transfer the food. Our drivers will try to call this contact prior to arriving to verify appointment details. If the individual meeting our drivers is different every appointment, please use the information for a single person that can verify who is assigned to meet our drivers.

Is the Pick Up Point of Contact the same as the primary Business Contact?

Pick Up Point of Contact Information

First Name

Last Name

Title

Phone Number (no dashes)

This is the phone number our drivers will call prior to arriving at the appointment.

Phone Number Type

Email Type

Pick Up Location Information

Is the address where we are picking up the food the same as the Business Address?

Pick Up Address

Pick Up Location Type

Street

City

State

Zip/Postal Code

Special COVID Instructions

Please provide any special Covid practices or procedures you would like our drivers to follow when picking up your food donation.

Additional Pick Up Location Instructions

Please provide any additional instructions that our drivers should note when picking up from your location. This includes where to park, gate codes, which door to use, where to find the food, etc.

Donation Details

Description of Donation

Estimated Weight of Donation (in pounds)

Scheduling Information

Pick Up Date

What is the date you want our driver to pick up your food donation?

Pick Up Window Start

What is the earliest time our driver can pick up your food donation?

Pick Up Window End

What is the latest time our driver can pick up your food donation?

Donation Receipt Information

Do You Desire a Donation Receipt?

Receipt Delivery Method

Recurring Food Donation Information

Please provide a description of the food a typical donation will include.

What kind of food do you plan on donating? Do you have 10 boxes of frozen chicken? 50 pieces of fresh musubi? 500 fresh pineapples? Please let us know what you plan on donating on a regular basis. If your donation is unknown or the mix of items will change, please provide us with your best guess on what a typical donation will look like.

Estimated total weight of food donation (lbs)

It's ok if you don't know the exact weight! Please provide your best guess of the total weight of your donation in pounds. We are trying to gauge how much truck space we will need.

Estimated Number of Pallets

If you are providing food on pallets, or have a large amount of food to donate, what is the total number of pallets that you estimate we will have for pick up? A typical pallet on our trucks is 4ft wide x 3ft long x 4ft high.

What is the storage need (temperature) of the food you are donating? Check all that apply.

Shelf StableRefrigeratedFreezer

Scheduling Information

For those that wish to make donations on a regular basis, Aloha Harvest has a standard weekly rotation of trucks and drivers to facilitate a food donation pick up appointment. Our regular donors are asked to provide how many days a week they want us to schedule a pick up appointment and the time window they are available to meet our drivers. The donors are then assigned to a Route which will pick up the same day and time every week.

If you want to donate on a regular basis, but not every week, an Aloha Harvest staff will contact you to schedule the appointment as these appointments will not fall into our standard weekly rotation.

What date do you want the recurring donations to begin?

Do you want to be added to our regular weekly rotation to pick up your donation or will your donations be occurring a monthly?

Weekly Schedule

	Select Days	Pick Up Start Time	Pick Up End Time
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday

Next Steps with Scheduling

An Aloha Harvest staff member will contact you to schedule your appointment.

Contact Information